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                       |       Computing and Communications Division
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     March 1990        |
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                       |                     LaTeX Memo
                       |                     Reference
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                       |       NOTICE TO USERS OF ONLINE DOCUMENTATION:
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                       |       graphics, and other features that you will
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     Who to Contact                  - ii -                      March 1990



     WHO TO CONTACT
     ______________________________________________________________________

     =================================================================
     CONTACT                                     PHONE          FTS
     -----------------------------------------------------------------
                                   CONSULTING
     ICN Consulting Office (C-10)............[phone]    843-5745
      Closed from 1 p.m. to 2 p.m. MT on Mondays
      electronic mail address:  [e-mail]
     CCF Dispatcher/CFS/PAGES (C-1)..........[phone]    843-4584

                            COMMUNICATIONS PROBLEMS
     ICN Communications Problems.............[phone]    843-7423
      (C-4 Trouble Desk)

                          EDUCATION and DOCUMENTATION
     Computing Information Center - CIC .....[phone]    843-6992
      (C-2 publication distribution)
      electronic mail address:  [e-mail]

                                STATUS MESSAGES
     CCF Status Recording....................[phone]    843-5588
     FOCUS - Machine Status..................[phone]    843-2852

                                    SECURITY
     Computer and Information Security.......[phone]    855-1805
      (OS-4 passwords and blacklisting)
     =================================================================
                                Revision History

                     Document written by Margot Casey, C-2,
                 with technical input from Steve Sydoriak, C-2.
               Writing assistance provided by Cheryl Ramsey, C-2.

                                  January 1987


















                              LaTeX Memo Reference






     March 1990                     - iii -                        Contents



     CONTENTS
     ______________________________________________________________________


     1. INTRODUCING THE LATEX MEMO COMMANDS  .........................    3
          1.1. What You Need Before You Can Use the Memo Commands
               .......................................................    3
          1.2. Finding More Information  .............................    3
          1.3. Taking a LaTeX Video Course  ..........................    4
     2. GETTING STARTED  .............................................    5
     3. PREPARING THE PREAMBLE SECTION FOR OPENING AND CLOSING OF
        MEMO  ........................................................    6
          3.1. Document Style  .......................................    7
          3.2. To and From  ..........................................    8
          3.3. Thru  .................................................    8
          3.4. Symbol and Serial Number  .............................    9
          3.5. Subject Line  .........................................   10
          3.6. Date  .................................................   10
          3.7. Mail Stop and Telephone Number  .......................   11
          3.8. Reference Line  .......................................   11
          3.9. Signature  ............................................   12
          3.10. Initial Line-Signer, Originator, and Typist  .........   12
          3.11. Approval Line  .......................................   13
          3.12. Enclosures  ..........................................   14
          3.13. Attachments  .........................................   15
          3.14. Copy List  ...........................................   16
          3.15. Distribution List  ...................................   16
     4. PREPARING THE DOCUMENT SECTION  ..............................   18
     5. PRINTING YOUR MEMO  ..........................................   20
     6. CONTROLLING THE STYLE OF YOUR MEMO  ..........................   22
          6.1. Choosing a Header Style  ..............................   22
          6.2. Choosing a Body Style  ................................   23
           6.2.1. Selecting a Type Style  ............................   23
           6.2.2. Selecting Fonts  ...................................   23
          6.3. Marking Your Memos for Classification  ................   24
          6.4. Controlling Page Breaks  ..............................   25
           6.4.1. Breaking Pages Before a List  ......................   25
           6.4.2. Breaking Pages at Other Places in Your Memo  .......   25
          6.5. Printing Short Memos  .................................   26
          6.6. Using Preprinted Memo Paper  ..........................   26
     APPENDIX A: SUMMARIZING THE LATEX MEMO COMMANDS .................   28
     APPENDIX B: SYNTAX RULES ........................................   30
     APPENDIX C: EXAMPLE MEMOS .......................................   32
     APPENDIX D: INSTALLING THE LATEX MEMO STYLE FILE ................   41
      D.1.  On the IBM PC ............................................   42
      D.2.  On the Sun Workstation ...................................   42
      D.3.  On the Apollo Workstation ................................   43
      D.4.  On VAX/VMS ...............................................   43
      D.5.  On VAX/UNIX ..............................................   43
     APPENDIX E.  WARNING AND ERROR MESSAGES .........................   45
      E.1.  Warning Messages .........................................   45
       E.1.1.  Leaving Out Information ...............................   45


                              LaTeX Memo Reference






     Contents                        - iv -                      March 1990



       E.1.2.  Memo Too Long for \shortmemostyle .....................   46
       E.1.3.  Printing Too Many Lines in Headers ....................   46
       E.1.4.  Contradictory Information .............................   47
      E.2.  Fatal Errors .............................................   47
       E.2.1.  Invalid Classification Label ..........................   47
       E.2.2.  Duplicating \classlabel Commands ......................   48
       E.2.3.  Specifying an Invalid Typeface ........................   48
       E.2.4.  Specifying an Invalid Font for Memo Body ..............   48
       E.2.5.  Specifying an Invalid Font for Memo Header ............   49
     READER COMMENTS FORM ............................................   51
     DOCUMENTATION REQUEST FORM ......................................   53
     INDEX ...........................................................   55










































                              LaTeX Memo Reference






     March 1990                      - i -              Using This Document



     USING THIS DOCUMENT
     ______________________________________________________________________

     LaTeX Memo Reference explains how to use LaTeX to produce memos that
     conform to the Los Alamos National Laboratory standards.

     This document is divided into the following chapters:

        o Chapter 1 explains what the LaTeX memo commands do, what systems
          these commands are available for, what you need before you can
          use these commands, and where to find more information.

        o Chapter 2 gives the general format for a LaTeX memo file and
          explains the major sections of the file.

        o Chapter 3 explains commands that you will need in the preamble
          section of the file.  This chapter only covers the basic memo
          commands needed for a typical memo; it does not explain about the
          commands for changing fonts or about the commands that give other
          special instructions.  See Chapter 6 for these special memo
          commands.

        o Chapter 4 describes the section of the file containing the body
          of the document.

        o Chapter 5 explains how to print a memo.  The instructions in this
          chapter are very general and are the same as the instructions for
          printing any LaTeX file.

        o Chapter 6 gives details about the special memo commands that go
          into the preamble section of your file to control the fonts for
          the header of a memo, the fonts and typeface for the body of a
          memo, pagebreaks, classification labeling, and special formatting
          for short memos.

        o Appendix A is a summary table for the memo commands.  It gives a
          brief description of each command and a list of its options and
          defaults where applicable.

        o Appendix B contains a list of syntax rules for the memo commands.

        o Appendix C gives examples of memo files and their resulting
          memos.

        o Appendix D explains how to install the memo style file on your
          system.

        o Appendix E contains a listing of all the error messages that are
          possible from using the memo commands.


     In this document, double lines delimit the examples.  These examples


                              LaTeX Memo Reference






     Using This Document             - ii -                      March 1990



     show what you put into your file and, in most cases, what the result
     would be from that part of the file.




















































                              LaTeX Memo Reference






     March 1990                      - 3 -                     Introduction



     1.  INTRODUCING THE LATEX MEMO COMMANDS
     ______________________________________________________________________

     The LaTeX memo commands are commands you can use with LaTeX to produce
     a standard Los Alamos National Laboratory memo.  These commands go
     into a LaTeX file and are executed when you run LaTeX.  LaTeX is a
     macro package that supplements the TeX document preparation system and
     streamlines the production of many types of documents.  The memo
     commands work with LaTeX to streamline the production of Laboratory
     memos.


     1.1.  What You Need Before You Can Use the Memo Commands

     You can use the LaTeX memo commands in the following environments:

        o On UNIX worker computers;

        o On Sun and Apollo workstations;

        o On IBM PCs; and

        o On VAX/VMS distributed processors.


     With each of these environments, you also need to have the following:

        o TeX and LaTeX installed;

        o The LaTeX memo style file installed; and

        o Access to a printer that has the necessary software to print TeX
          output.



            _____________________________________________________

              See Appendix D for information about installing
              the memo style file.
            _____________________________________________________





     1.2.  Finding More Information

     This document assumes that you know how to use LaTeX.  If you are not
     already familiar with LaTeX, you can refer to the following
     publications:



                              LaTeX Memo Reference






     Introduction                    - 4 -                       March 1990



        o An Introduction to LaTeX, by Michael Urban.  An introductory
          document that will help you start working with LaTeX quickly.

        o LaTeX:  A Document Preparation System, by Leslie Lamport.  A
          complete reference manual written by LaTeX's designer.


     You can order these publications from the Computing Information Center
     (CIC) by filling out the Documentation Request Form in the back of
     this document.  Please note that you will be charged for these
     publications.


     If you would like more information about the Laboratory's memo
     standards, see the Office Procedures Manual, OPM-1-3 for unclassified
     memos, and OPM-2-4, OPM-2-5, and OPM-2-6 for classified memos.  To
     order a copy of the Office Procedures Manual, call the IS-11
     Distribution Center at [phone], FTS 843-3872.  Most group
     offices have one of these manuals available for reference.



     1.3.  Taking a LaTeX Video Course

     The Computing Learning Center (CLC) offers an introductory video
     course entitled "Introduction to LaTeX" presented by Cris Barnes,
     CTR-5.  This course takes approximately two hours to complete and is
     available for viewing in the CLC at Pueblo Complex or for short-term
     loan on 1/2-inch VHS tapes.  LABNET also broadcasts this course.

























                              LaTeX Memo Reference






     March 1990                      - 5 -                  Getting Started



     2.  GETTING STARTED
     ______________________________________________________________________

     To prepare a memo with LaTeX, you first create a file with a ".tex"
     extension at the end of its name (e.g., test.tex).  We will call this
     file your LaTeX memo file.

     Each LaTeX memo file has two sections:  the preamble section and the
     document section.  The preamble section contains the memo commands
     that set up the information for the opening and closing of the memo
     and that describe the style of the memo.  The document section
     contains the text of the memo and starts with a \begin{document}
     command and ends with an \end{document} command.

     The general format of a LaTeX memo file is

     \documentstyle{memo}

       Memo commands, such as
          \to
          \from                 Preamble Section
          .
          .
          .

     \begin{document}
     \opening

       Body of memo             Document Section

     \closing
     \end{document}


     The preamble section is described in detail in Chapters 3 and 6, and
     the document section is described in Chapter 4.


















                              LaTeX Memo Reference






     Preparing the Preamble Section  - 6 -                       March 1990



     3.  PREPARING THE PREAMBLE SECTION FOR OPENING AND CLOSING OF MEMO
     ______________________________________________________________________

     The preamble section is described in two chapters:  this chapter and
     Chapter 6.  This chapter describes the memo commands that affect the
     opening and closing of your memo.  These commands are the ones you
     will need for a typical memo.  Chapter 6 describes the special memo
     commands that affect the style of your memo.  These special commands
     control the header and body fonts, the typeface of the body, and page
     breaks.

     You can print a memo using just the preamble commands covered in this
     chapter.  In this case, the defaults for the commands described in
     Chapter 6 will determine the style of your memo.  If you dislike the
     results, use some of the special commands described in Chapter 6 to
     change the defaults.

     The following commands can be arranged in any order within the
     preamble section of your LaTeX memo file.  The only exception to this
     rule is the \documentstyle command;  it must be the first line in your
     file.

     The \documentstyle command is also the only command that is required
     in the preamble.  The other commands are optional, and if you leave
     them out of your file, one of two things will happen.

        o The label in the header will be left blank. This happens with the
          commands that have labels printed with the header of the memo-
          \to, \from, \symbol, \subject, \mailstop, and \telephone
          commands.  The \thru and \date commands are special cases and
          will be described in the following sections.

        o Nothing will be printed.  This happens with the commands that
          were not mentioned above; for example, if you leave out the
          \attachments command, LaTeX will not print an attachments list or
          the label "Attachments:" because this label is not printed with
          the header of the memo.



            _____________________________________________________

              The backslashes () and the braces ({ }) in the
              following commands are a part of these commands
              and must be included with the command.  They do
              not denote optional parameters.
            _____________________________________________________







                              LaTeX Memo Reference






     March 1990                      - 7 -   Preparing the Preamble Section



     The commands are listed here in the order in which the Office
     Procedures Manual describes them, and they are grouped by their
     related functions.


     3.1.  Document Style

     \documentstyle{memo}

     This command tells LaTeX that your document is a memo.  It must be the
     first line in your file because LaTeX sets up the margins and other
     values based on the style you specify inside the braces (in this case,
     a memo style).

     This command also sets the point size for the body of your memo.  The
     default is a point size of 10.  You can get a point size of 10 if you
     use the command as it is shown above (but the text of your memo will
     be small).  See Example #3 in
     Appendix C for an example of text with a point size of 10.

     You can get a point size of 11 or 12 by putting an [11pt] or [12pt]
     option (including the square brackets [ ] ) before the {memo}
     parameter.  The following example shows what the command looks like
     for getting a point size of 12 for the body of your memo.  This is the
     point size that we recommend.


       ==============================================================

       \documentstyle[12pt]{memo}

       ==============================================================


     LaTeX will only use a point size of 10, 11, or 12, and a point size of
     10 is the default for all LaTeX documents.

     The \documentstyle command is a LaTeX command, and it follows the
     syntax rules for standard LaTeX commands.  See one of the LaTeX
     reference books listed in Chapter 1 for these syntax rules.


            _____________________________________________________

              Warning:  LaTeX will NOT allow you to use
              \documentstyle[10pt]{memo} to specify a point
              size of 10.  You must leave out the point size
              completely if you want the default point size of
              10.
            _____________________________________________________




                              LaTeX Memo Reference






     Preparing the Preamble Section  - 8 -                       March 1990





     3.2.  To and From

     \to{namelist}
     \from{namelist}

     These commands give the name or names of the recipient and originator
     of the memo, filling in the "TO:" and "FROM:" sections of the memo
     header.  The {namelist} should be one or two names, and each name
     should include name, group, and mailstop, with commas separating these
     parts.  The {namelist} can include more than two names, but the memo
     header leaves room for only two names.

     If you use two names, you can either repeat the command twice, with
     different names in the braces, or you can separate the names with \\
     inside the braces, as the following example indicates.


       ==============================================================

       \to{A. B. Carroway, Z-1, MS B234 \\ D. E. Fritz, Y-2, MS B345}

               or

       \to{A. B. Carroway, Z-1, MS B234}
       \to{D. E. Fritz, Y-2, MS B345}

               prints

       TO:  A. B. Carroway, Z-1, MS B234
            D. E. Fritz, Y-2, MS B345

       ==============================================================




     3.3.  Thru

     \thru{namelist}

     This command supplies the name or list of names of the people that
     your memo will go through.  It also causes the header of your memo to
     include the "THRU:" label-even if you do not put a name inside the
     braces.  The "THRU:" label that is generated by this command leaves
     room for a maximum of four names.

     If you leave the command out of your file, you will get the memopaper
     header without the "THRU:" label.




                              LaTeX Memo Reference






     March 1990                      - 9 -   Preparing the Preamble Section




       ==============================================================

       \thru{L. S. Steele, X-5, MS B567}

            prints

       THRU:  L. S. Steele, X-5, MS B567

       ==============================================================




     3.4.  Symbol and Serial Number

     \symbol{group}
     \serialnumber{id}

     These commands fill in the portion of the header marked "SYMBOL:".
     The {group} is usually your group name.  The \serialnumber command is
     not usually needed, but some group and division offices use a serial
     number to number all of their correspondence.  When needed, the {id}
     should be the serial number that identifies the memo.  It will be
     appended to the symbol with a hyphen (-), as the following example
     shows.


       ==============================================================

       \symbol{C-2}
       \serialnumber{25}

            prints

       SYMBOL:  C-2-25

       ==============================================================


     If you use a serial number as the above example does, you will also
     get this symbol-serial number on the headings of each page after the
     first page.

     If you leave out the \serialnumber command, the serial number will not
     be appended.  The group name will be the only information on the
     symbol line.







                              LaTeX Memo Reference






     Preparing the Preamble Section  - 10 -                      March 1990



     3.5.  Subject Line

     \subject{text}

     This command prints out your subject.  The {text} should be the
     subject line of your memo.  It will print in uppercase regardless of
     how you type it inside the braces.


       ==============================================================

       \subject{Interruption of Building Schedule}

            prints

       SUBJECT:  INTERRUPTION OF BUILDING SCHEDULE

       ==============================================================


     Note that you can use LaTeX commands such as \bf (for boldface) inside
     the
     braces { }.


     3.6.  Date

     \date{text}

     This command inserts the date into your memo.  The {text} is the date
     you want to appear on your memo.  If you omit this command, the
     default will give you the date at the time you run LaTeX.  This
     default date will appear in the following form:  December 1, 1986.

     Include this command only if you have a specific date that needs to
     appear on your memo.


       ==============================================================

       \date{October 15, 1986}

            prints

       DATE:  October 15, 1986

       ==============================================================







                              LaTeX Memo Reference






     March 1990                      - 11 -  Preparing the Preamble Section



     3.7.  Mail Stop and Telephone Number

     \mailstop{text}
     \telephone{number}

     These commands work together to produce the "MAIL STOP/TELEPHONE:"
     line.  The {text} should be your mail stop, and {number} should be
     your telephone number in the form n-nnnn (the third number in the
     prefix and the last four digits of the number).  The commands put
     these two numbers together as they should appear on the memo.


       ==============================================================

       \mailstop{M995}
       \telephone{5-0817}

            prints

       MAIL STOP/TELEPHONE:  M995/5-0817

       ==============================================================




     3.8.  Reference Line

     \reference{text}

     This command prints the reference line of your memo.  The {text}
     should be your reference; it will be printed in uppercase in the
     opening of the memo, directly below the subject line.  If you include
     more than one reference, the references will automatically be
     numbered.

     Note that when you have several references, you may separate them with
     \\ inside the braces, or you may use each reference in a separate
     command line.















                              LaTeX Memo Reference






     Preparing the Preamble Section  - 12 -                      March 1990




       ==============================================================

       \reference{Office Procedures Manual \\ LaTeX Memo Reference}

            prints

       REFERENCE:  1. OFFICE PROCEDURES MANUAL
                   2. LATEX MEMO REFERENCE

       ==============================================================




     3.9.  Signature

     \signature{name}

     The \signature command leaves room for a signature (four blank lines)
     and prints the signer's name under this area flush with the left
     margin.  This is the area that the author signs to certify the memo as
     you would do with a letter; most writers, however, omit this part and
     prefer to certify the memo by initialing next to their typed names on
     the From line on the first page of the memo.  The {name} may include a
     title by separating it from the name with \\  as the following example
     illustrates.


       ==============================================================

       \signature{T. F. Wise \\ Special Projects Group Leader}

            prints

       T. F. Wise
       Special Projects Group Leader

       ==============================================================





     3.10.  Initial Line-Signer, Originator, and Typist

     \signer{initials}
     \originator{initials}
     \typist{initials}

     These commands produce the identification initials.  You may leave out
     any of them that do not apply to your situation.  The \signer command


                              LaTeX Memo Reference






     March 1990                      - 13 -  Preparing the Preamble Section



     is for the initials of the signer and is used only if you use the
     \signature command.  The \originator command is for the author's
     initials, and the \typist command is for the typist of the memo.

     If you leave out the \originator command, you will get a warning
     message, but this does not affect the printing of your memo.  The memo
     will print without the originator's initials.


       ==============================================================

       \originator{ak}
       \typist{cd}

            prints

       AK:cd

       ==============================================================


     If you include all three sets of initials, they will be arranged on
     the initial line as the following example indicates.


       ==============================================================

       \signer{jm}
       \originator{bf}
       \typist{ar}

            prints

       JM-BF:ar

       ==============================================================




     3.11.  Approval Line

     \approval{name}

     This command prints the approval lines.  The {name} should be the name
     and title of the person approving the memo.  The title of the person
     is optional, and if it is included, it must be separated from the name
     with \\ .






                              LaTeX Memo Reference






     Preparing the Preamble Section  - 14 -                      March 1990




       ==============================================================

       \approval{Charles S. Smith \\ ST Division Leader}

            prints

       APPROVED BY: _______________________________________
                    Charles S. Smith                   date
                    ST Division Leader

       ==============================================================




     3.12.  Enclosures

     \enc{list}
     \encas

     Either one of these commands prints the enclosure line.  The first
     command is used when you have several enclosures with your memo that
     you have not specifically referred to in the body of the memo.  The
     {list} is the list of your enclosures, and a \\ separates the
     enclosures.


       ==============================================================

       \enc{Photograph, Neg. No. 72-4304 \\
                 Slide and Vu-graph Nos. 8755 and 3908 \\
                 Drawing No. 3988-R}

            prints

       Enc. 1. Photograph, Neg. No. 72-4304
            2. Slide and Vu-graph Nos. 8755 and 3908
            3. Drawing No. 3988-R

       ==============================================================


     Use the \encas command if each individual enclosure is completely
     identified within the body of the memo.  This line says that the
     enclosures have been enclosed as stated in the text.  Use the \enc
     command if you have only vaguely referred to the enclosed material.







                              LaTeX Memo Reference






     March 1990                      - 15 -  Preparing the Preamble Section




       ==============================================================

       \encas

            prints

       Enc. a/s

       ==============================================================




     3.13.  Attachments

     \attachments{list}

     This command prints the list of attachments for your memo.  The {list}
     is the list of attachments.  The attachments will automatically be
     numbered and should be separated with \\ inside the braces.


       ==============================================================

       \attachments{Memo, Gredin to Platz, March 12, 1982 \\
                 Memo, Rivera to Tines, January 14, 1983}

            prints

       Attachments:
       1.  Memo, Gredin to Platz, March 12, 1982
       2.  Memo, Rivera to Tines, January 14, 1983

       ==============================================================



















                              LaTeX Memo Reference






     Preparing the Preamble Section  - 16 -                      March 1990



     \attachmentas
     \attachmentsas

     Use the command \attachmentas to specify the singular attachment as
     stated for an item completely identified in the text of the memo.  The
     command \attachmentsas is used for a number of specified attachments.
     The following example shows the singular \attachmentas command.


       ==============================================================

       \attachmentas

            prints

       Attachment a/s

       ==============================================================




     3.14.  Copy List

     \cy{list}

     This command gives a copy list.  The {list} is the list of people to
     whom copies should be sent.  The names are separated with \\ .


       ==============================================================

       \cy{R. T. Smith, C-2, MS B263 \\ M. K. Terry, C-10, MS B296 \\ File}

            prints

       Cy:  R. T. Smith, C-2, MS B263
            M. K. Terry, C-10, MS B296
            File

       ==============================================================





     3.15.  Distribution List

     \distribution{list}

     This command prints the distribution list for your memo.  If your memo
     is addressed as "TO:  Distribution," use this command to specify the


                              LaTeX Memo Reference






     March 1990                      - 17 -  Preparing the Preamble Section



     distribution list.  The {list} is the list of people for your
     distribution.  The names are to be separated with \\ .


       ==============================================================

       \distribution{T. S. Solomon, TP-1, MS B233 \\
                 A. J. Gomez, TP-2, MS B234}

            prints

       Distribution:
       T. S. Solomon, TP-1, MS B233
       A. J. Gomez, TP-2, MS B234

       ==============================================================






































                              LaTeX Memo Reference






     Preparing the Document Section  - 18 -                      March 1990



     4.  PREPARING THE DOCUMENT SECTION
     ______________________________________________________________________

     This chapter describes the commands that go into the document section
     of your memo.  The document section is the second main section in your
     LaTeX memo file.  It starts with a \begin{document} command, ends with
     an \end{document} command, and contains the commands and text that
     produce the actual memo.


            _____________________________________________________

              The following memo commands must be in every
              memo file.
            _____________________________________________________



     \begin{document}

     This command signals the beginning of your document.  All of the
     preamble commands should be placed before this command in your file.

     \opening

     This command uses the information from the preamble commands to print
     the opening of your memo.  All of the preamble commands that supply
     information for the opening of your memo must appear before this
     command.  LaTeX will ignore or give an error message for those opening
     preamble commands that are encountered after the \opening command.

     Body of Memo

     The body of your memo comes after the \opening command.  You can use
     any of the standard LaTeX commands inside the body to describe the
     contents of your memo.

     \closing

     The \closing command comes after the body of your memo and tells LaTeX
     to print out the closing information for your memo.  It uses the
     information in the preamble section of your file; therefore, all of
     the preamble commands that supply information for the closing of your
     memo must be placed before the \closing command.  You do not have to
     include this command if your preamble does not contain any commands
     that affect the closing of your memo, but it will not create problems
     if it is included in this situation.







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     March 1990                      - 19 -  Preparing the Document Section



     \end{document}

     The last line of your file must be the \end{document} command.  This
     line tells LaTeX that you are finished with your document, and LaTeX
     will ignore anything after this command.

















































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     Printing Your Memo              - 20 -                      March 1990



     5.  PRINTING YOUR MEMO
     ______________________________________________________________________

     Once you have finished creating your memo file with the memo commands
     in it, follow these steps to print your memo.


            _____________________________________________________

              These steps are the same steps you use to print
              any LaTeX file.
            _____________________________________________________




     (1)  Run your file through LaTeX by typing

            latex filename.tex

          where filename.tex is the name of your memo file.  If you do not
          include the .tex filename extension, LaTeX will append it for
          you.

          If you have any error messages, they will appear on the screen
          during execution.  These error messages are interactive and will
          wait for you to respond to the ? prompt.  You can type a question
          mark (?) at this prompt to display a list of your options at that
          point.  You will also get a file called filename.log that
          contains the error messages that were produced.

          When LaTeX ends execution successfully, you will receive a
          message that the filename.dvi file was created.  If LaTeX does
          not execute successfully, you will not receive this message, and
          a filename.dvi file will not be created.  If this happens, you
          must correct your errors and run LaTeX again before you can print
          your memo.  If you do get a filename.dvi file, you can proceed to
          the next step in printing your memo.

          If you have trouble running LaTeX, call the consulting office or
          see one of the LaTeX publications mentioned in Chapter 1.


     (2)  If your computer has a program that will allow it to preview .dvi
          files, you should preview your filename.dvi file now and make any
          necessary corrections.  If your computer cannot preview .dvi
          files, go on to the next step.


     (3)  Print out your filename.dvi file by using a device driver that
          your computer uses.  There are too many types of device drivers
          to mention them all.  If you do not know how to use a device


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     March 1990                      - 21 -              Printing Your Memo



          driver for your computer, you should contact your local system
          manager if you are using a workstation or distributed processor
          or the consulting office if you are using a worker computer.

          If you want to send your output to one of the PAGES raster
          printer-plotter devices, you can use a utility called DVIPAGES.
          This utility is currently available only on the UNIX worker
          computers, but it is being developed for the VAX/VMS distributed
          processors.  For more information about this utility, refer to
          DVIPAGES: TEX DVI to PAGES Quick Steps.  You can order this
          document from the CIC by using the Documentation Request Form in
          the back of this manual.


            _____________________________________________________

              At the present time, DVIPAGES cannot handle
              secret or confidential memos.
            _____________________________________________________



































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     Controlling the Style of Memo   - 22 -                      March 1990



     6.  CONTROLLING THE STYLE OF YOUR MEMO
     ______________________________________________________________________

     This chapter describes special memo commands that you can put into the
     preamble section of your file to control the style of your memo.
     These commands must be placed BEFORE the \begin{document} command in
     your file.


     6.1.  Choosing a Header Style

     You can choose from four header styles.  Three of these header styles
     use fonts that will print a header on plain typing paper, and the
     other header style allows you to use the preprinted memo paper
     provided by the Laboratory.  The following table lists the commands
     you need to get these header styles.


               COMMAND                           RESULTS
       ________________________   ______________________________________

       \headerfonts{texfonts}     This is the DEFAULT header style
                                  because these fonts are available on
                                  all computers with LaTeX and TeX.
                                  It gives a header similar to the
                                  standard memo header.

       \headerfonts{lafonts}      This command gives the Laboratory's
                                  standard memo header, but these fonts
                                  are not installed on all computers.

       \headerfonts{postscript}   This command gives a header similar to
                                  the standard memo header.  These can
                                  only be used with PostScript printers.

       \headerfonts{memopaper}    This command allows you to use
                                  preprinted memo paper.  It suppresses
                                  the printing of the header.



            _____________________________________________________

              The examples in Appendix C show what each of
              these header styles produces.
            _____________________________________________________



     If you want to use the lafonts, you need four special fonts named
     book6, la28, memo28, and spec12.  You can purchase these fonts through
     Materials Management Division (MAT-6) from Metafoundry.  The current


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     March 1990                      - 23 -   Controlling the Style of Memo



     price for them is $300.  The Laboratory is in the process of
     purchasing a site license for these fonts.  If you have other
     questions about the lafonts, call the consulting office.

     The texfonts use the fonts that come with TeX; therefore, they are on
     all systems that have TeX and LaTeX installed.

     The postscript fonts are available for PostScript printers.  If you
     plan to use a PostScript printer, you need to purchase a program
     called DVIPS.  It is available through the CIC for all systems except
     VAX/VMS.  The VAX/VMS version is available on CFS as
     /TEX/DEVICE_DRIVERS/DVIPSCM.BCK


     6.2.  Choosing a Body Style



     6.2.1.  Selecting a Type Style

     The body of your memo can be printed in typewriter type or
     proportionally-spaced Roman type.  You can specify which one to use by
     putting one of the following commands in your preamble section:


             COMMAND                        RESULTS
          _____________   ____________________________________________

          \typeface{tt}   gives typewriter type (This is the DEFAULT.)

          \typeface{rm}   gives proportionally-spaced Roman type.


     The typeface defaults to typewriter type because most memos are typed
     with typewriters.  See Appendix C for examples of these typefaces.


     6.2.2.  Selecting Fonts

     You can also pick different fonts for the body of your memo.  The
     following table contains the choices for the body fonts.


             COMMAND                            RESULTS
      ______________________   __________________________________________

      \bodyfonts{texfonts}     This is the DEFAULT body font because
                               these fonts are available on all computers
                               with LaTeX and TeX.

      \bodyfonts{postscript}   These fonts can be used only with



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     Controlling the Style of Memo   - 24 -                      March 1990



                               PostScript printers.



     The texfonts are the fonts that come with TeX; therefore, they are on
     all systems that have TeX and LaTeX installed.

     The postscript fonts are available for PostScript printers.  If you
     plan to use a PostScript printer, you need to purchase a program
     called DVIPS.  It is available through the CIC for all systems except
     VAX/VMS.  The VAX/VMS version is available on CFS as
     /TEX/DEVICE_DRIVERS/DVIPSCM.BCK

     See Appendix C for examples of these body fonts.


     6.3.  Marking Your Memos for Classification

     If you need to include a secret, confidential, or unclassified label
     with the header of your memo, you can use one of the following
     commands:


             COMMAND                         RESULTS
          ______________   ___________________________________________

          \classlabel{ }   This is the DEFAULT.  It does NOT
                           print a label on the memo.

          \classlabel{u}   This prints a label that says UNCLASSIFIED.

          \classlabel{c}   This prints a label that says CONFIDENTIAL.

          \classlabel{s}   This prints the SECRET label.


     These commands print the appropriate label at the top and bottom of
     the memo in heavy black print.  You can use them for labeling a
     classified memo, but we suggest that you use the red-stamped
     classification labeling on the front and back of the paper instead of
     using these commands.


            _____________________________________________________

              The LaTeX memo commands will not print a red
              label and will not print any label on the back
              of the paper.
            _____________________________________________________





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     March 1990                      - 25 -   Controlling the Style of Memo






     6.4.  Controlling Page Breaks



     6.4.1.  Breaking Pages Before a List

     If, after printing your memo, you find that some of the lists in the
     closing section are broken between pages, you can use the following
     commands to start the list at the top of the next page.  You can put
     these commands anywhere in the preamble section of your file.

            COMMAND                               RESULTS
     ______________________   ________________________________________________

     \cypagebreak             starts the copy list at the top of the next page

     \attachmentspagebreak    starts the list of attachments at the top of
                              the next page

     \distributionpagebreak   starts the distribution list at the top of the
                              next page

     \encpagebreak            starts the list of enclosures at the top of
                              the next page



     6.4.2.  Breaking Pages at Other Places in Your Memo

     You may also need to break a page at places other than at the first of
     a list.  The LaTeX command \newpage will break for a new page at the
     place where you use this command.  You can put this command in the
     body of your memo or inside the braces of a memo command.

     The following example divides the list between the second and third
     name, with the first two names appearing on the current page of the
     memo and the third name appearing on the next page.


       ==============================================================

       \cy{A. B. Cog \\ C. D. Man
               \newpage \\ E. F. Barr}

       ==============================================================






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     Controlling the Style of Memo   - 26 -                      March 1990




     6.5.  Printing Short Memos

     If the body of your memo is ten lines or less, you may wish to use the
     standard short form memo that is described in the Office Procedures
     Manual.  The standard short form memo is double spaced, and the
     paragraphs are indented.

     To produce this type of memo, add the following command to the
     preamble section of your file.

          \shortmemostyle

     If you use this short memo style and the body of your memo is over one
     page long, you will get a warning message when you run LaTeX.


     6.6.  Using Preprinted Memo Paper

     You can use Laboratory memo paper with the preprinted header on it by
     including the following command in the preamble section of your file:

       \headerfonts{memopaper}

     This command prints your header information next to the preprinted
     labels, but the information may not line up with the memo paper's
     labels correctly.  This happens because of the different types of
     printers.  If your printer is not lining up the memo paper correctly,
     put the following commands in the preamble section of your file to
     shift your printed information and correct this problem.

       \memopaperhcorr{distance}
       \memopapervcorr{distance}

     The \memopaperhcorr command corrects the horizontal positioning, and
     the \memopapervcorr command corrects the vertical positioning.  The
     {distance} parameter is the vertical or horizontal distance to move
     the text and can be an integer or decimal number.  This distance can
     be expressed in inches (in), centimeters (cm), points (pt), picas
     (pc), or millimeters (mm) and can be positive or negative.  When you
     need to adjust the paper horizontally (using \memopaperhcorr), a
     positive distance moves the printed material to the right, and a
     negative distance moves the print to the left.  When you want to
     adjust the paper vertically (using \memopapervcorr), a positive
     distance moves the printed material down on the paper, and a negative
     distance moves the print up the page.








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     March 1990                      - 27 -   Controlling the Style of Memo



     The following table shows the effect of each command on the movement
     of the memo paper.  The n's indicate a number, and the u's indicate
     the abbreviation for the unit of measure (e.g., in for inches).


                      COMMAND                   RESULTS
                ____________________   _________________________

                \memopaperhcorr{+nu}   moves text to the right
                \memopaperhcorr{-nu}   moves text to the left

                \memopapervcorr{+nu}   moves text down the paper
                \memopapervcorr{-nu}   moves text up the paper


     The following example will move the printed material of the memo to
     the right 1 inch and up 2 inches.


       ==============================================================

       memopaperhcorr{1in}
       memopapervcorr{-2in}

       ==============================================================




            _____________________________________________________

              If you use the same printer to print memos
              routinely, you can figure out which distances
              line up the text properly for your printer and
              use those distances for each memo.  You must
              include these commands in each memo file if the
              text of your memo needs some adjustment.
            _____________________________________________________
















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     Summarizing the Memo Commands   - 28 -                      March 1990



     APPENDIX A: SUMMARIZING THE LATEX MEMO COMMANDS
     ______________________________________________________________________


                                 Summary of Memo Commands

     Command                       Description
     ___________________________   _____________________________________________
     ___________________________   _____________________________________________

     Described in Chapter 3
                    11pt
     \documentstyle|     |{memo}  sets up memo style (The DEFAULT is 10pt if the
                   |12pt |         point size and [ ] are left out.)

     \to{namelist}                 memo recipient(s)

     \thru{namelist}               person(s) to send memo through

     \from{namelist}               memo originator(s)

     \symbol{group}                group identification

     \serialnumber{id}             correspondence identification number

     \subject{text}                subject line

     \date{text}               date on memo (DEFAULT is the date you run LaTeX.)

     \mailstop{text}               originator's laboratory mail stop

     \telephone{text}          last five digits of originator's telephone number

     \reference{text}        supplies the reference lines under the subject line

     \signature{name}              leaves room for originator's signature

     \signer{initials}             initials of signer (Use with  \signature.)

     \originator{initials}         initials of originator for initial line

     \typist{initials}             initials of typist for initial line

     \approval{name}               prints a line for approval signature

     \enc{list}                    list of enclosures

     \encas                       gives the line:  Enc. a/s (enclosed as stated)

     \attachments{list}            list of attachments




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     March 1990                      - 29 -   Summarizing the Memo Commands



     \cy{list}                     copy list

     \distribution{list}         distribution list (Use with \to{Distribution}.)

     Described in Chapter 6

     \cypagebreak                  breaks page before copy list

     \attachmentspagebreak         breaks page before list of attachments

     \distributionpagebreak        breaks page before distribution list

     \encpagebreak                 breaks page before list of enclosures

     \shortmemostyle               format for short memos (double-spacing and
                                   indented paragraphs)

     \headerfonts{font_type}       determines font for header of memo
       texfonts  (DEFAULT)
       lafonts
       postscript
       memopaper

     \bodyfonts{font_type}         determines font for body of memo
       texfonts  (DEFAULT)
       postscript

     \typeface{type}               sets typeface for body of memo
       tt  (DEFAULT)
       rm

     \classlabel{label}            prints classification labels
       u                             (No label is the DEFAULT.)
       s
       c

     \memopaperhcorr{distance}     corrects horizontal alignment of memo paper

     \memopapervcorr{distance}     corrects vertical alignment of memo paper

     Described in Chapter 4

     \begin{document}              begins memo

     \opening                      prints opening of memo

     \closing                      prints closing of memo

     \end{document}                ends memo





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     Syntax Rules                    - 30 -                      March 1990



     APPENDIX B: SYNTAX RULES
     ______________________________________________________________________

     The following syntax rules apply to the LaTeX memo commands:

        o Commands in the preamble are not order dependent.  That is, you
          can specify them in any order.

        o Spaces before and after { } are ignored.

        o You can continue a command over multiple lines.  However, you
          should split the line at a space.

        o You can specify only one preamble command per line.

        o You can separate fields inside { } by \\ , or you can repeat the
          command with new information inside { }.


     Note that these rules do not apply to the standard LaTeX commands (for
     example, \documentstyle, \begin{document}, and \end{document}).

































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     Syntax Rules                    - 32 -                      March 1990



     APPENDIX C: EXAMPLE MEMOS
     ______________________________________________________________________

     This appendix contains examples of memos that have been created with
     the LaTeX memo commands.  These four examples show the four types of
     headers that are available for memos.  They also show some of the
     various combinations of body fonts and typefaces.  The body of each
     memo explains what features to notice about that particular memo.  For
     each example, we have given the LaTeX source file that produced the
     memo, followed by the resulting memo.

     We have reduced the size of the actual example memos for display
     purposes.

     Example #1

     \documentstyle[12pt]{memo}
       \to{A. S. Harris, X-7, MS B257}
       \from{S. R. Groves, X-7, MS B257}
       \symbol{X-7}
       \subject{This Is a Test Memo}
       \mailstop{B257}
       \telephone{7-4555}
       \originator{srg}
       \typist{jak}
       \cy{T. J. Benton, WX-5, MS G780 \\ A. L. Salazar, X-7, MS B257}
       \headerfonts{texfonts}
       \typeface{tt}
       \bodyfonts{texfonts}

     \begin{document}
     \opening

     This memo shows what a typical memo might look like.  It uses the
     texfonts option for the header and the body of the memo.  Most
     computers are already set up to use these fonts.  It also has the
     typewriter typeface for the body of the memo with a point size of 12.

     Remember that \LaTeX\ interprets a blank line as the start of a new
     paragraph.  Also remember that any of the special characters \#,
     \$, \%, \&, \{, and \} must be preceded by a backslash.  To
     produce double quotes in typewriter typeface, use the " key on your
     keyboard.

     Notice that since no \verb"\thru" command is included in the
     preamble section, the header does not contain that category line.
     The \verb"\date" command is also left out of the preamble, so the
     date of the memo defaults to the date at the time that \LaTeX\ was
     run.

     Also notice the order of the memo commands in this memo.  The
     \verb"\documentstyle" command begins the preamble section, and the


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     March 1990                      - 33 -                   Example Memos



     \verb"\bodyfonts" command ends the preamble section.  After the
     preamble section, you start the document section with
     \verb"\begin{document}" and \verb"\opening" commands.  The
     \verb"\opening" command causes \LaTeX\ to print the opening of
     your memo.

     \closing
     \end{document}














































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     Example Memos                   - 34 -                      March 1990

























































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     March 1990                      - 35 -                   Example Memos



     Example #2

     \documentstyle[12pt]{memo}
       \to{Distribution}
       \thru{G. P. Tucker}
       \from{E. R. Randolph}
       \symbol{C--3}
       \subject{Using Lists in Memos}
       \mailstop{B265}
       \telephone{7--7028}
       \originator{err}
       \distribution{H. P. Phillips, C--2, MS B263 \\ R. J. Bales,
         C--3, MS B265}
       \headerfonts{lafonts}
       \typeface{rm}

     \begin{document}
     \opening

     This memo has a header that was created by lafonts.  As you can see,
     these fonts produce a header that is almost identical to the
     preprinted memo paper header.  The header includes the THRU category
     because the \verb"\thru" command is in the preamble section.

     This memo uses the following defaults:
     \begin{itemize}
       \item texfonts for the body
       \item the date that the memo was run through \LaTeX
     \end{itemize}

     Hopefully this sample memo helps you remember how to use bulleted
     lists with \LaTeX.

     Also notice the use of two hyphens between the numbers in the
     opening of the memo.  You can use this feature of \LaTeX\ with
     Roman type to produce a longer dash between numbers.

     \closing
     \end{document}















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     Example Memos                   - 36 -                      March 1990

























































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     March 1990                      - 37 -                   Example Memos



     Example #3

     \documentstyle{memo}
       \to{S. D. Thompson}
       \from{M. B. Thomas}
       \symbol{C-10}
       \serialnumber{344}
       \subject{PostScript Printing of Memos}
       \date{January 1, 1987}
       \mailstop{B296}
       \telephone{7-7877}
       \reference{Your Memo No.\ 298}
       \originator{mbt}
       \typist{hjt}
       \approval{T. J. Dawkins \\ Team Leader}
       \shortmemostyle
       \headerfonts{postscript}
       \bodyfonts{postscript}

     \begin{document}
     \opening

     This memo is in the short memo format.  It was printed with a
     PostScript printer using PostScript fonts.  The header fonts are
     also printed with the PostScript fonts.  The print defaulted to a
     point size of 10.

     Notice how to input a sentence that ends in an uppercase letter,
     such as a sentence about CFS\@.  This makes the space after the
     period the correct amount of space.  Also notice the date is
     included so that the date will appear as January 1, 1987, even
     though that date is not the date at the time of printing.

     \closing
     \end{document}



















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     Example Memos                   - 38 -                      March 1990

























































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     March 1990                      - 39 -                   Example Memos



     Examples #4

     \documentstyle[11pt]{memo}
       \to{R. K. Thome, IS-11, MS D418}
       \from{L. G. Gordon, M-4, MS P940}
       \symbol{M-4}
       \subject{Memo Printed on Memo Paper}
       \mailstop{P940}
       \telephone{7-0923}
       \signature{L. G. Gordon \\ Section Leader}
       \signer{lgg}
       \typist{lbm}
       \headerfonts{memopaper}
       \bodyfonts{postscript}
       \typeface{rm}
       \memopaperhcorr{.1in}
       \memopapervcorr{.05in}

     \begin{document}
     \opening

     This memo was printed on preprinted memo paper.  Notice how the TO
     and FROM headers line up with the names.  The body fonts are the
     postscript fonts, and the typeface is in Roman type.

     Emphasized text (like {\em this}) is printed as italics.

     Notice that you can use the equation formatting that TeX and LaTeX
     are known for inside your memo.  This feature is useful if your
     memos contain equations like
     \[ x = \frac{-b \pm \sqrt{b^{2}-4ac} } {2a} \]

     You can also use tables like the following:

     \begin{tabular}{c c c c c}
     \sl Year & \sl Simple Interest & \sl Annual Comp. & \sl Daily Comp. &
     \sl Continuous\\
     0 & 5000.00 & 5000.00 & 5000.00 & 5000.00\\
     1 & 5400.00 & 5400.00 & 5416.37 & 5416.44\\
     2 & 5800.00 & 5832.00 & 5867.42 & 5867.55
     \end{tabular}

     \closing
     \end{document}










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     March 1990                      - 41 -       Installing the Style File



     APPENDIX D: INSTALLING THE LATEX MEMO STYLE FILE
     ______________________________________________________________________

     The LaTeX memo style file must be installed on your computer before
     you can use the LaTeX memo commands.  If you are not sure if the style
     file has been installed, check with your system manager.  If you are
     responsible for installing the style file, then this appendix is for
     you.


            _____________________________________________________

              This appendix assumes you already have TeX and
              LaTeX running on your system.
            _____________________________________________________



     This appendix describes the procedures for finding the instructions
     for installing the LaTeX memo style file on these computers:

        o IBM PC

        o Sun workstation

        o Apollo workstation

        o VAX/VMS

        o VAX/UNIX


     To install the memo style file, you need to be a validated user of the
     Los Alamos Integrated Computing Network (ICN).  You must also be
     familiar with the GET command of the MASS utility and with the NTEXT
     utility.


            _____________________________________________________

              For more information about the MASS utility, see
              the MASS Interface to the Common File System
              reference manual.  For more information about
              the NTEXT utility, see the NTEXT Reference
              (VMS-7).
            _____________________________________________________



     You will be using the following files in the installation procedures;
     they are stored on the Common File System (CFS) and are in standard
     text format.


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     Installing the Style File       - 42 -                      March 1990



        o readme.std-tells you where to find the memo style file and
          includes installation instructions.  For VMS, this file is named
          latexmemo.std.

        o memo.sty-the style file that is used when you run LaTeX on your
          memo input file.

        o memotest.tex-a test memo that you can use to see if you've
          installed the memo style file correctly.

     A commented version of the memo.sty file, memo.doc, is available.  If
     you want to make your own changes to the memo.sty file, you will find
     this commented version useful.  Check the readme.std file for the CFS
     pathname for memo.doc.


     D.1.  ON THE IBM PC


     Following are the steps you need to follow to find out how to install
     the memo style file on your IBM PC:

       1.   From your PC, sign on to the ICN computer of your choice by
            using VTERM or some other communications software.

       2.   While on the ICN computer,

              Use the MASS utility GET command to retrieve the following
              file from CFS:

                /tex/macros/c-2/latexmemo/ibmpc/readme.std

              Use the NTEXT utility to convert readme.std to native text
              format.

              Look in the NTEXTed readme.std file to find the complete
              installation instructions.



     D.2.  ON THE SUN WORKSTATION


     Following are the steps you need to follow to find out how to install
     the LaTeX memo style file on the Sun workstation:

       1.   Use the MASS utility GET command to retrieve the following file
            from CFS:

              /tex/macros/c-2/latexmemo/sununix/readme.std




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     March 1990                      - 43 -       Installing the Style File



       2.   Use the NTEXT utility to convert the file from standard text
            format to native text format.

       3.   Look in the NTEXTed readme.std for the complete installation
            instructions.



     D.3.  ON THE APOLLO WORKSTATION


     Following are the steps you need to follow to find out how to install
     the LaTeX memo style file on the Apollo workstation:

       1.   Use the MASS utility GET command to retrieve the following file
            from CFS:

              /tex/macros/c-2/latexmemo/apollo/readme.std

       2.   Use the NTEXT utility to convert the file from standard text
            format to native text format.

       3.   Look in the NTEXTed readme.std file for the complete
            installation instructions.



     D.4.  ON VAX/VMS


     Following are the steps you need to follow to find out how to install
     the LaTeX memo style file on VAX/VMS:

       1.   Use the MASS utility GET command to retrieve the following file
            from CFS:

              /utility/vax/latexmemo.std

       2.   Use the NTEXT utility to convert the file from standard text
            format to native text format.

       3.   Look in the NTEXTed latexmemo.sty for the complete installation
            instructions.



     D.5.  ON VAX/UNIX


     Following are the steps you need to follow to find out how to install
     the LaTeX memo style file on VAX/UNIX:



                              LaTeX Memo Reference






     Installing the Style File       - 44 -                      March 1990



       1.   Use the MASS utility GET command to retrieve the following file
            from CFS:

              /tex/macros/c-2/latexmemo/unix/readme.std

       2.   Use the NTEXT utility to convert the file from standard text
            format to native text format.

       3.   Look in the NTEXTed readme.std file for the complete
            installation instructions.












































                              LaTeX Memo Reference






     March 1990                      - 45 -      Warning and Error Messages



     APPENDIX E.  WARNING AND ERROR MESSAGES
     ______________________________________________________________________

     You can receive two types of error messages when running your memo
     file through LaTeX-error messages from doing something wrong with the
     memo commands and error messages from doing something wrong with the
     standard LaTeX commands.  The error messages that come from standard
     LaTeX commands are interactive and are explained in the chapter titled
     "LaTeX Errors" in An Introduction to LaTeX by Michael Urban.  The
     error messages that come from the memo commands are not interactive,
     and the fatal error messages will cause LaTeX to abort.  The memo
     command error messages are listed below.


     E.1.  WARNING MESSAGES


     The following are warning messages that you might receive when using
     the LaTeX memo commands.  These messages remind you that you might be
     leaving something important out of your memo; they do not affect the
     printing of your memo.


     E.1.1.  Leaving Out Information


     These messages occur if you have left out one of these necessary memo
     commands.  Omitting the \originator command just leaves the
     originator's initials out of the initial line; leaving out the other
     commands mentioned in these warning messages causes one of the
     categories at the top of the memo to be left unfilled.


       Warning: you have not called \to before calling \opening.

                For example, use

                \to{George Benford, EX-4, MS M775}

       Warning: you have not called \from before calling \opening.

                For example, use

                \from{Ann Turner, AB-DO, MS D405}


       Warning: you have not called \symbol before calling \opening.

                For example, use

                \symbol{C-2}



                              LaTeX Memo Reference






     Warning and Error Messages      - 46 -                      March 1990



       Warning: you have not called \subject before calling \opening.

                For example, use

                \subject{Building Schedule}


       Warning: you have not called \originator before calling \opening.

                For example, use

                \originator{BJD}

       Warning: you have not called \mailstop before calling \opening.

                For example, use

                \mailstop{B233}


       Warning: you have not called \telephone before calling \opening.

                For example, use

                \telephone{7-1102}


     E.1.2.  Memo Too Long for \shortmemostyle


       Warning: Use of the \shortmemostyle macro is intended
                for use with memos of ten lines or less.


     E.1.3.  Printing Too Many Lines in Headers



       Warning: You have printed more than 2 lines in the TO portion
                of the memo header.

       Warning: You have printed more than 4 lines in the THRU portion
                of the memo header.

       Warning: You have printed more than 2 lines in the FROM portion
                of the memo header.








                              LaTeX Memo Reference






     March 1990                      - 47 -      Warning and Error Messages



     E.1.4.  Contradictory Information


     There are pairs of commands that cannot both be specified within the
     same memo.

       Warning: You have used both \enc and \encas.
                Use one or the other but not both.
                "Enc. a/s" will not be printed on this memo.

       Warning: You have used both \attachments and \attachmentas.
                Use one or the other but not both.
                "Attachment a/s" will not be printed on this memo.

       Warning: You have used both \attachments and \attachmentsas.
                Use one or the other but not both.
                "Attachments a/s" will not be printed on this memo.

       Warning: You have used both \attachmentas and \attachmentsas.
                Use one or the other but not both.
                "Attachment a/s" will not be printed on this memo.



     E.2.  FATAL ERRORS


     The following errors will cause your memo to not be printed.  If you
     receive one of these error messages, you must go back to your
     filename.tex file to correct the error and then rerun the file through
     LaTeX.


     E.2.1.  Invalid Classification Label


     Note that x in the following error message is replaced with the actual
     invalid classification label you specified in your memo file.


       Fatal error: \classlabel{x} calls for an invalid classification label.

         To print CONFIDENTIAL on the top and bottom of your memo,
         use \classlabel{c}

         To print SECRET on the top and bottom of your memo,
         use \classlabel{s}

         To print UNCLASSIFIED on the top and bottom of your memo,
         use \classlabel{u}




                              LaTeX Memo Reference






     Warning and Error Messages      - 48 -                      March 1990



         If you do not want a classification label on your memo,
         use \classlabel{}
         or do not use the \classlabel command.

         Change your file, and rerun LaTeX.


     E.2.2.  Duplicating \classlabel Commands


       Fatal error: you have called \classlabel more than once.

         You are only allowed to declare one classification label per memo.

         To print CONFIDENTIAL on the top and bottom of your memo,
         use \classlabel{c}

         To print SECRET on the top and bottom of your memo,
         use \classlabel{s}

         To print UNCLASSIFIED on the top and bottom of your memo,
         use \classlabel{u}

         If you do not want a classification label on your memo,
         use \classlabel{}
         or do not use the \classlabel command.

         Change your file, and rerun LaTeX.


     E.2.3.  Specifying an Invalid Typeface


     Note that typename in the following error message is replaced with the
     actual invalid typeface you specified in your memo file.


       Fatal error: \typeface{typename} calls for an invalid typeface.

         Use \typeface{tt} or \typeface{rm}

         Change your file, and rerun LaTeX.


     E.2.4.  Specifying an Invalid Font for Memo Body


     Note that fontname in the following error message is replaced with the
     actual invalid font you specified in your memo file.





                              LaTeX Memo Reference






     March 1990                      - 49 -      Warning and Error Messages



       Fatal error: \bodyfonts{fontname} calls for an invalid font.

         Use \bodyfonts{texfonts} or \bodyfonts{postscript}
         depending on what fonts are available on your machine.

         Using \bodyfonts{} will give you the default fonts.

         Change your file, and rerun LaTeX.


     E.2.5.  Specifying an Invalid Font for Memo Header


     Note that fontname in the following error message is replaced with the
     actual invalid font you specified in your memo file.


       Fatal error: \headerfonts{fontname} calls for an invalid font.

         Use \headerfonts{lafonts}, \headerfonts{texfonts},
         or \headerfonts{postscript} depending on what fonts
         are available on your machine.

         Using \headerfonts{} will give you the default fonts.

         Use \headerfonts{memopaper} if you wish to print your memo
         on pre-printed memo paper.

         Change your file, and rerun LaTeX.

























                              LaTeX Memo Reference







































































     March 1990                      - 51 -            Reader Comments Form



     READER COMMENTS FORM
     ______________________________________________________________________


     Date_______________       Name________________________________________

     Group_________________    Mail Stop____________   Phone_______________

     Organization*  _______________________________________________________

     Street*  _____________________________________________________________

     City/State/Zip*   ____________________________________________________
     *PLEASE COMPLETE IF YOU ARE NOT AT LOS ALAMOS.

     PLEASE ANSWER THE FOLLOWING QUESTIONS.  Your comments help us improve
     the quality and usefulness of this documentation.

     Are you an experienced computer user?               yes _____ no _____

     Is the information in this document easy to find?   yes _____ no _____

     Are the purpose and function of each chapter clear? yes _____ no _____

     Does this document provide correct information?     yes _____ no _____

     Does this document fully explain the subject?       yes _____ no _____

     Are there enough examples in this document?         yes _____ no _____

     Did this document meet your expectations?           yes _____ no _____

     Do you think you will use this document again
     when your needs change?                             yes _____ no _____

     Please use the space below (and additional pages if needed) for
     questions not addressed above or for expansion of responses.  In
     particular, please explain responses marked "no."  When possible,
     please give specific page references.
     ______________________________________________________________________

     ______________________________________________________________________

     ______________________________________________________________________

     Thank you for your help.








                              LaTeX Memo Reference






















                                      fold

     ______________________________________________________________________








                    LOS ALAMOS NATIONAL LABORATORY
                    COMPUTER DOCUMENTATION
                    MAIL STOP B253
                    LOS ALAMOS, NEW MEXICO 87545







     ______________________________________________________________________

                                fold and staple
























     March 1990                      - 53 -      Documentation Request Form



     DOCUMENTATION REQUEST FORM
     ______________________________________________________________________


     Z-Number__________    Name_______________________    Date_____________

     Group_________________     Mail Stop____________    Phone_____________

     Cost Code__________________________   Program Code____________________

     Organization* ________________________________________________________

     Street* ______________________________________________________________

     City/State/Zip* ______________________________________________________
     *PLEASE COMPLETE IF YOU ARE NOT AT LOS ALAMOS.

     DOCUMENT ORDER**

     Send me the following documents:

     [  ] An Introduction to LaTeX, by Michael Urban. (cic#913)

     [  ] LaTeX:  A Document Preparation System, by Leslie Lamport.
          (cic#560)

     [  ] The MASS Interface to the Common File System. (cic#388)

     [  ] NTEXT (VMS-7). (cic#418)

     [  ] DVIPAGES: TEX DVI to PAGES Quick Steps. (cic#939)

     [  ] _________________________________________________________________
     **Documents can also be ordered by using ECCOS, the Electronic Card
     Catalog and Ordering System.  Access ECCOS by following these
     directions.
       - Choose CCVAX from the port selector menu or from the menu
         on Machine G.
       - When CCVAX prompts for Username, type CICUSR.
       - At the prompts, type your Z-number and ICN password.
       - Wait for the menu to appear on the screen and follow its
         directions.

     Monthly Computing Publications Subcription Requests

     o    Computing and Communications Division News   [] Start   [] Cancel

     o    ICN Change Bulletin                          [] Start   [] Cancel






                              LaTeX Memo Reference






















                                      fold

     ______________________________________________________________________








                    LOS ALAMOS NATIONAL LABORATORY
                    COMPUTING INFORMATION CENTER
                    MAIL STOP M996
                    LOS ALAMOS, NEW MEXICO 87545







     ______________________________________________________________________

                                fold and staple
























     March 1990                      - 55 -                           Index



     INDEX
     ______________________________________________________________________

     Body of memo, 18                      fatal errors, 49
                                            duplicating classification, 48
     Classification labeling, 24-25         invalid classification, 47-48
     Commands                               invalid font, 48-49
      \approval, 13-14                      invalid typeface, 48
      \attachments, 15-16                  warnings, 45-47
      \attachmentsas, 16                    contradictory information, 47
      \attachmentspagebreak, 25             leaving out information, 45-46
      \begin{document}, 18                  memo too long, 46
      \bodyfonts, 23-24                     printing too many lines, 46
      \classlabel, 24-25                  Error Messages, 44
      \closing, 18                        Examples, 32-41
      \cy, 16                              lafonts header, 35-37
      \cypagebreak, 25                     memo paper, 39-41
      \date, 10                            postscript fonts header, 37-39
      \distribution, 16-17                 short memo format, 37-39
      \distributionpagebreak, 25           texfonts header, 32-35
      \documentstyle                       typical memo, 32-35
       explanation of, 7-8
       point sizes, selecting, 7-8        Fonts
      \enc, 14-15                          body of memo, 23-24
      \encas, 14-15                        header of memo, 22-23
      \enclosurespagebreak, 25             lafonts, 22-23
      \end{document}, 18-19                postscript fonts, 22-24
      \from, 8                             texfonts, 22-24
      \headerfonts, 22-23
      \mailstop, 10-11                    General format of a memo, 5
      \memopaperhcorr, 26-27
      \memopapervcorr, 26-27              Installing the memo style file,
      \newpage, 25                          41-44
      \opening, 18                         Apollo workstation, 43
      \originator, 12-13                   IBM PC, 42
      \reference, 11-12                    Sun workstation, 42-43
      \serialnumber, 9                     VAX/UNIX, 43-44
      \shortmemostyle, 25-26               VAX/VMS, 43
      \signature, 12
      \signer, 12-13                      LaTeX video course, 4
      \subject, 9-10
      \symbol, 9                          Memo paper, 22-23
      \telephone, 10-11                    lining up, 26-27
      \thru, 8-9
      \to, 8                              Office Procedures Manual, 4
      \typeface, 23
      \typist, 12-13                      Page breaks, controlling, 25
      \}attachmentas, 16                  Point sizes, changing, 7-8
                                          Preamble, 5-17
     Error messages, 49                   Printing your memo, 19-21




                              LaTeX Memo Reference






     Index                           - 56 -                      March 1990



     Short memo form, 25-26
     Syntax rules, 30
     Systems that can use memo
       commands, 3

     Typefaces
      Roman, 23
      typewriter, 23

     Warning Messages, 44












































                              LaTeX Memo Reference








































     ______________________________________________________________________

     Copyright, 1990, The Regents of the University of California.  This
     document was produced under a U.S. Government contract (W-7405-ENG-36)
     by the Los Alamos National Laboratory, which is operated by the
     University of California for the U.S. Department of Energy.  The U.S.
     Government is licensed to use, reproduce, and distribute this
     document.  Permission is granted to the public to copy and use this
     document without charge, provided that this notice and any statement
     of authorship are reproduced on all copies.  Neither the Government
     nor the University makes any warranty, express or implied, or assumes
     any liability or responsibility for the use of this document.

     All Los Alamos computers, computing systems, and their associated
     communications systems are to be used only for official business.  The
     Computing and Communications Division and the Operational
     Security/Safeguards Division have the responsibility and the authority
     to periodically audit users' files.